Privacy Policy

Sinclair Pharma and its group companies (‘Sinclair Pharma’) respect your privacy and are committed to protecting your personal data. We want to make sure you understand what personal information we may collect about you when you interact with Sinclair Pharma, how we use your personal information and how we keep it safe.

Purpose of this privacy policy

This privacy policy aims to provide you with information on how Sinclair Pharma collects and processes your personal information, including any data you may provide through Sinclair Pharma’s website or when you sign up for information relating to our products and services.

It is important that you read this privacy policy together with any other privacy notice or fair processing notice we may provide when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your data. This privacy policy supplements any other notices and is not intended to override them.

This privacy policy explains:

  1. What personal information we collect about you
  2. How we use your personal information
  3. Why we use your personal information
  4. How we share personal information with others and whether we transfer it internationally
  5. Third Party Websites
  6. How we protect your personal information
  7. How long we keep your personal information
  8. Opting out
  9. Your rights regarding your personal information
  10. How we use cookies and where to find further information
  11. How you may contact us

We may change this privacy policy from time to time and we encourage you to review it periodically. If you have any questions, please get in touch by contacting GDPR@sinclairpharma.com.

1. What personal information we collect about you

Personal information (or personal data), means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect personal information from you in the course of our business, including through your use of our website(s), when you contact or request information from us, when you buy our products or engage our services, or as a result of your relationship with one or more of our staff and clients.

Please note our websites are not intended for children and we do not knowingly collect data relating to children (i.e. any person under the age of 18).

The personal information we may collect, use, store and transfer when you interact with us include:

Information you provide to us, such as:

Technical information, such as through the use of cookies, including:

Information provided by third parties or publicly available sources, such as:

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract that we have with you and you fail to provide that data when requested, we may not as a consequence be able to perform the contract for example, such information may be needed to provide you with requested goods or services. In such instances, we may find it necessary to cancel a contract with you and will notify you if this is the case.

2. How we use your personal information

Sinclair Pharma collects and processes personal information about you in a number of ways, including through your use of our website and in the provision of services by us. We use that information to:

Use of Sinclair Pharma’s website

A number of facilities on our website invite you to share your personal information with us, such as through the ‘Careers’ section of the website and our email queries facilities. Where information is provided via use of such facilities we shall only use your personal information for such purposes.

Marketing and other emails

We use personal information to understand whether you read our emails and other materials (such as details of events) that we send to you, whether or not you click on the links to the information we include in them and whether and how often you visit our website after you click on such links (both immediately and on future visits). We do this by using software that places a cookie on your device to track activity and record it against your email address. Please see the section ‘How we use cookies and where to find further information’ below for further information.

If you receive marketing communications from us and no longer wish to do so, you may unsubscribe at any time by emailing us at GDPR@sinclairpharma.com.

Meetings, events, conferences

We will collect and process personal information about you in relation to your attendance at our offices or at an event or conference organised by Sinclair Pharma or our third party partners. Where information is provided in this manner we will only process and use special categories of personal information about your dietary, medical or access requirements in order to cater for your needs and to meet any other legal or regulatory obligations we may have. We may however where necessary, share your information with IT and other service providers or business partners involved in organising or hosting the relevant event.

Our services

We collect, create, hold and use personal information in the course of and in connection with the services we provide to our partners and customers. We may process identification and background information as part of our business acceptance, finance, administration and marketing process, including reputational and financial checks. We will also process personal information provided to us by or on behalf of our customers and/or partners for the purposes of the services we provide and the work we do with them. The information may be disclosed to third parties to the extent reasonably necessary in connection with that work. Please see the section ‘How we share personal information with others and whether we transfer it internationally’ for more information.

3. Why we use your personal information

In accordance with data privacy laws, we may rely on a number of different reasons for collecting and using your personal information examples of which are set out below:

4. Sharing personal information with others and transferring it internationally

We may share your personal information with the following:

Sinclair Pharma, its affiliated companies and its trusted third party suppliers may process your personal information outside of your home country and in any event, outside of the European Economic Area (‘EEA’). Data privacy laws in the countries where your personal information may be transferred may not be equivalent to, or as protective as, the laws in your home country. Sinclair Pharma will ensure that appropriate measures to protect and safeguard your personal information are put in place in the event that it is transferred outside of your home country. These measures include securing data transfer agreements by implementing standard contractual clauses.

5. Third party websites

From time to time on our websites we may provide links to websites or mobile applications that are separate to and not controlled by us. This privacy policy does not apply to those websites. Should you choose to visit those third party domains, please ensure that you read the legal and privacy statements posted on each website or mobile application to understand their privacy practices.

6. How we protect your personal information

Sinclair Pharma uses a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.

Where we contract with external suppliers, our written agreements commit suppliers to only process your personal data in accordance with our instructions; to keep your information confidential; and to put in place appropriate security measures to safeguard your information.

Please note that the transmission to us of information via the internet or mobile phone network may not be completely secure and any transmission of information to us is at your own risk.

7. How long we keep your personal information

Your personal information will be retained in accordance with our data retention policy, which categorises all of the information held by Sinclair Pharma and specifies the appropriate retention period for each category of data. Those periods are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and Sinclair Pharma’s business purposes.

8. Opting out

You can ask us or third parties related to us to stop sending you marketing messages at any time by contacting us at GDPR@sinclairpharma.com.

Where you opt out of receiving these marketing messages, this will not apply to personal information provided to us as a result of a product/service purchase, warranty registration, product/service experience or where otherwise permitted by law.

9. Your rights regarding your personal information

Under certain circumstances, you have rights under data protection laws in relation to your personal information.

You are entitled to request details of the information we hold about you and how we process it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict our processing of that information, to stop unauthorised transfers of your personal information to a third party and, in some circumstances, to have personal information relating to you transferred to another organisation. You may also have the right to lodge a complaint in relation to Sinclair Pharma’s processing of your personal information with a local supervisory authority.

If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.

Your objection (or withdrawal of any previously given consent) could mean that we are unable to perform the actions necessary to achieve the purposes set out above (see ‘How we use your personal information’) or that you may not be able to make use of the services and products offered by us. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.

We must ensure that your personal information is accurate and up to date. Therefore, please advise us of any changes to your information by emailing GDPR@sinclairpharma.com.

10. How we use cookies and where to find further information

Cookies allow our websites to recognise and respond to you as an individual. You can choose to accept or decline cookies. If you choose to disable or decline cookies, please note that some parts of our websites may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookies Policy.

11. How you may contact us

If you have any questions or requests regarding this privacy policy, or if you would like to exercise any of the rights set out above, please let us know by contacting GDPR@sinclairpharma.com.

Sinclair Network

At Sinclair we strive to provide the highest standards of training and ongoing support, working in partnership with our physician customers to deliver patients unparalleled clinical results and industry leading safety standards.